Meeting Analytics

Modified on Wed, 03 Feb 2021 at 02:51 PM

Export analytics for your meetings to interrogate their performance.

From a Meeting Dashboard, select the Export to Excel link in the navigation panel.

You will presented with the extract options. Select Meeting Analytics and download the report.

Field descriptions

There are seven (7) different tabs in the xls extract download that contain the meeting's information, namely:

Title	Description
TAB 1. SeriesData	The meeting information of the specific meeting that has been selected, which includes its actions & decisions log data, meeting details (owners, members, etc).
TAB 2. SessionData	The details of all the sessions held for the meeting - session start/end dates, attendance & action logs for the session.
TAB 3. AgendaData	Meeting agenda information, which includes the agenda title, agenda description, session start/end date, etc.
TAB 4. MeetingActionData	Actions log of the meeting. This includes all meeting action data from the assignee, due dates & status.
TAB 5. MeetingDecisionData	Decisions log of the meeting. This includes all meeting decision data from the assignee, due dates & status.
TAB 6. MeetingAttendanceData	The attendance data of the meeting which includes the overall attendance within the meeting. This includes the series name, start/end dates, attendee names & status.
TAB 7. MeetingMetricsData	The meeting statistics data of the meeting which includes the average meeting duration, average attendees in meetings, average actions & decisions in meetings.

TAB 1 - Series Data

Title	Description
A. Status	Status of the meeting - Active or Inactive. Click here for more.
B. MeetingID	The Meetings unique ID in Fluid.
C. SeriesName	The full name/title of the meeting.
D. MeetingType	The meeting type selected under the meeting's settings. Click here for more.
E. IsPrivate	The privacy setting for the meeting under the meeting's settings. Click here for more.
F. Description	The meeting description - why is the meeting being held, and what it aims to achieve.
G. CreatedOn	The date the meeting was created in Fluid.
H. Owners	The meeting owner(s). For more on meeting roles, click here.
I. OwnersID	The meeting owner's unique username in Fluid.
J. Members	The meeting member(s). For more on meeting roles, click here.
K. MembersID	The meeting member's unique usernames in Fluid.
L. Facilitators	The meeting facilitator(s). For more on meeting roles, click here.
M. FacilitatorsID	The meeting facilitator's unique usernames in Fluid.
N. OpenSessions	The number of open sessions on the meeting. It is important to conclude meeting sessions when they have occurred to 'issue' the minutes. For more on concluding meeting sessions, click here.
O. ConcludedSessions	The number of concluded sessions on the meeting. It is important to conclude meeting sessions when they have occurred to 'issue' the minutes. For more on concluding meeting sessions, click here.
P. CanceledSessions	The number of canceled sessions on the meeting. If a meeting was scheduled, but due to the unavailability of quorum or some other reason it's not going to go ahead anymore, the session can be canceled. Canceling a session does NOT delete the session. Fluid keeps a record of canceled sessions. For more on creating, deleting and canceling sessions, click here.
Q. OpenActions	The number of open actions in the meetings action log.
R. OverdueActions	The number of overdue actions in the meetings action log.
S. CompletedActions	The number of completed actions in the meetings action log.
T. OpenDecisions	The number of open decisions in the meetings action log.
U. OverdueDecisions	The number of overdue decisions in the meetings action log.
V. CompletedDecisions	The number of completed decisions in the meetings action log.
W. 30DaysDegraded	The number of items in the meetings action log that are more than 30 days overdue.
X. 60DaysDegraded	The number of items in the meetings action log that are more than 60 days overdue.
Y. 90DaysDegraded	The number of items in the meetings action log that are more than 90 days overdue.
Z. MeetingGUID	Unique URL GUID for the meeting in Fluid.

TAB 2 - Session Data

Title	Description
A. MeetingID	The Meeting's unique ID in Fluid.
B. IsPrivate	The privacy setting for the meeting under the meeting's settings. Click here for more.
C. SeriesName	The full name/title of the meeting.
D. MeetingType	The meeting type selected under the meeting's settings. Click here for more.
E. SessionID	The unique ID for the session on the meeting.
F. SessionTitle	The title given to the session (if one has been defined). Click here for more on managing sessions.
G. Location	The venue for the session as defined on the session itself. Click here for more on managing sessions.
H. SessionStatus	Whether the session is open, canceled or concluded. For more on concluding meeting sessions, click here.
I. CreatedOn	The date the session was created.
J. SessionsStartDate	The date and time the session is scheduled to start. Click here for more on managing sessions.
K. SessionEndDate	The date and time the session is scheduled to end. Click here for more on managing sessions.
L. ConcludeDate	The date and time the session was concluded. For more on concluding meeting sessions, click here.
M. Attendees	The email addresses for the meeting attendee(s). For more on meeting roles, click here.
N. Owners	The email addresses for the meeting owner(s). For more on meeting roles, click here.
O. Facilitators	The email addresses for the meeting facilitator(s). For more on meeting roles, click here.
P. Attended	The number of people set as attended for the session.
Q. Apologies	The number of people set as apologies for the session.
R. Delegated	The number of people set as having delegated for the session.
S. NoShow	The number of people set as No Show for the session.
T. AttendancePercentage	The percentage attendance for the session across all attendees.
U. OpenActions	The number of actions raised in the meeting session that are open.
V. OverdueActions	The number of actions raised in the meeting session that are overdue.
W. CompletedActions	The number of actions raised in the meeting session that are completed.
X. OpenDecisions	The number of decisions raised in the meeting session that are open.
Y. OverdueDecisions	The number of decisions raised in the meeting session that are overdue.
Z. CompletedDecisions	The number of decisions raised in the meeting session that are completed.
AA. MeetingGUID	Unique GUID for the meeting in Fluid.
AA. SessionGUID	Unique GUID for the meeting session in Fluid.
AA. URL	Unique URL for the meeting session in Fluid.

TAB 3 - Agenda Data

Title	Description
A. MeetingID	The Meeting's unique ID in Fluid.
B. SeriesName	The full name/title of the meeting.
C. MeetingType	The meeting type selected under the meeting's settings. Click here for more.
D. SessionID	The unique ID for the session that the agenda record belongs to.
E. SessionTitle	The title given to the session (if one has been defined). Click here for more on managing sessions.
F. AgendaTitle	The full name/title of each agenda item.
G. AgendaDescription	The detailed description for the agenda item (if a description has been added).
H. Assignees	The person(s) assigned to present the agenda.
I. AssigneesID	The unique Fluid identifier for the person(s) assigned to present the agenda.
J. SetTimeInMinutes	The time allocated to the agenda item.
K. ActualTimeInMinutes	The actual time taken on the agenda item.
L. SessionStartDate	The date and time the session started.
M. SessionEndDate	The date and time the session ended.
N. ActionGUID	The unique GUID for the agenda item.
O. AgendaGUID	The unique GUID for the agenda item.

TAB 4 - Meeting Action Data

Title	Description
A. MeetingID	The Meeting's unique ID in Fluid.
B. SeriesName	The full name/title of the meeting.
C. SessionID	The unique ID for the session that the action was raised in.
D. SessionTitle	The title given to the session (if one has been defined). Click here for more on managing sessions.
E. SessionStartDate	The date and time the session the action was raised in started.
F. SessionEndDate	The date and time the session the action was raised in ended.
G. ActionTitle	The full name/title of each action item.
H. Status	The current status of the action. Request, In Progress, Completed or Cancelled
I. Description	The detailed description for the action item (if a description has been added).
J. Theme	The theme tagged to the action.
K. Assignee	The assignee(s) to the action.
L. DueDate	The date the action is due to be completed by.
M. CompletedOn	The date the action was completed.
N. ActionGUID	The unique GUID for the action item.

TAB 5 - Meeting Decision Data

Title	Description
A. MeetingID	The Meeting's unique ID in Fluid.
B. SeriesName	The full name/title of the meeting.
C. SessionID	The unique ID for the session that the decision was raised in.
D. SessionTitle	The title given to the session (if one has been defined). Click here for more on managing sessions.
E. SessionStartDate	The date and time the session the decision was raised in started.
F. SessionEndDate	The date and time the session the decision was raised in ended.
G. DecisionTitle	The full name/title of each decision item.
H. Theme	The theme tagged to the decision.
I. Status	The current status of the decision. Approved, Conditional or Rejected
J. Description	The detailed description for the decision item (if a description has been added).
K. Assignee	The assignee(s) to the decision.
L. DueDate	The date the decision is due to be completed by.
M. CompletedOn	The date the decision was completed.
N. DecisionGUID	The unique GUID for the decision item.

TAB 6 - Member Attendance Data

Title	Description
A. MeetingID	The Meeting's unique ID in Fluid.
B. SeriesName	The full name/title of the meeting.
C. SessionID	The unique ID for the session that the attendance stats relate to.
D. SessionTitle	The title given to the session (if one has been defined). Click here for more on managing sessions.
E. SessionStartDate	The date and time the session that the attendance stats relate to started.
F. SessionEndDate	The date and time the session that the attendance stats relate to ended.
G. AttendeeName	The name of the attendee.
H. AttendanceStatus	The recorded attendance for the attendee for the session. Attended, Delegated, Apologies or No Show
I. SessionGUID	The unique GUID for the session the attendance relates to.

TAB 7 - Meeting Metrics Data

Title	Description
A. MeetingID	The Meeting's unique ID in Fluid.
B. SeriesName	The full name/title of the meeting.
C. MeetingType	The meeting type selected under the meeting's settings. Click here for more.
D. TrackingDate	The date from which the stats are tracked. You can change the date metrics are tracked from for a meeting on the Meeting Dashboard
E. AverageMeetingDuration	The average minutes that a session runs for.
F. AverageAttendeesInMeetings	The average number of people that attend a session.
G. AttendancePercentage	The average attendance of all attendees.
H. AverageActionsandDecisionsCreatedperSession	The average number of actions and decisions that are captured per meeting session.
I. AveragePercentCompletedActionsonTime	The average number of actions and decisions that are completed on time for the meeting.
J. NumberOfConcludedSessions	The total number of concluded sessions on the meeting.
K. TotalMinutesInConcludedSessions	The total amount of time in minutes of all concluded sessions.
L. TotalAttendedMembersInConcludedSessions	Total number of members that have attended all concluded sessions.
M. NumberOfActionsDecisionsInConcludedSessions	The total number of actions and decisions captured across all concluded sessions.
N. TotalActionsDecisionsInAllSessions	The total number of actions and decisions across all sessions - both open and concluded.
O. TotalOverDueActionsInAllSessions	The total number of overdue actions across all sessions - both open and concluded.
P. MeetingGUID	The unique GUID for the meeting in Fluid