Project Workspace Overview

Fluid Projects is fully customisable and simple to use - making it easy to run all kinds of projects. Everything that needs to be done to manage a project is accessible from a single page called the Project Workspace.

NOTE: This article outlines all features and functionality available on a Fluid project workspace.


You may find some of the sections covered are missing from your project workspace... What you have access to all depends on what permissioning you have, or how your instance has been configured and what features are being used.

Project Details

This is where all the core meta-data of the project is displayed - portfolio, project type, active status, business driver, Project Manager, Business Owner, etc. Project Managers can update this data by clicking on Edit Details button.

It is important for this information on the project to be accurately maintained! How a project is classified directly impacts on its inclusion (or exclusion!) in the dynamic reporting.

This section of the Workspace also includes an overview for the financials for life-to-date as well as details for the current financial year.

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Status Report

This section displays the last three project status reports. Project Managers can click on New Report to create a new status report or click Edit Status to update an existing one. Status reports record the overall RAG of the project as well as any components that might be amber or red with path to green actions, owners and a due date.

The REPORTS drop down is where you can view your full status report history - or quickly generate a SteerCo report, with or without financials, and with or without any child project information.

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Actions and Decisions

The action log on the Project Workspace surfaces all assigned activity where it can be managed and updated in one place:

• Everything assigned FROM the project - including, but not limited to:
  • Status report acknowledgements to owners on Red or Amber component RAGs
  • Acceptance requests for scenario planning
  • Acknowledgement requests to owners of Project Impacts
• Everything assigned TO the project from anyone or anything in Fluid
• Actions and decisions from linked Meetings
• Board tasks from linked Boards

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Schedule

All the top deliverables and milestones for the project are managed and reported on here.

EDIT GANTT VIEW will navigate you to the schedule with all the functionality needed for detailed planning.

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Impacts

One simple intuitive interface to capture all project impacts (risks/issues/dependencies/changes/relationships) with RAG status, owner, path to green, dependencies & additional custom properties.

 - the ego-centric interactive chart representing project impacts and their relationships / dependencies.

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Financials

Track and manage the approved budget, forecasts and actuals for the project across any expense type.

Scenarios allow you to do financial planning without impacting on the real-time reported financials for the project.

Fluid supports capitalisation and amortisation, multi-currency & rate cards for resource forecasting.

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Community

Set up a community around your project by adding people with their defined roles then manage their allocation to the project via

Rate cards can be applied to resources to populate the resource financial forecast under the project financials. 

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Timesheets

With project resourcing comes Timesheeting! How much is a project REALLY costing? The time people have spent in delivering on your project is a cost and needs to be understood.

Benefits

Fluid makes it super simple to track and manage benefits - both quantitative and qualitative - across any type or expense category.

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Ongoing Costs

As with Benefits, you can also track and manage your projects On-going Costs into the future, for a more realistic view of the full financial impact of the project.

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Boards

Create a NEW sprint or Kanban board - or link existing boards. All the tasks from the linked Boards will be surfaced in the Action and Decision log of the project discussed earlier in this article...

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Meetings

Create a NEW meeting - or link existing meetings relevant to the project. All the actions and decisions from the linked Meetings will be surfaced in the Action and Decision log of the project, discussed earlier in this article...

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Project Hierarchies

Fluid makes it super easy to construct and deconstruct project hierarchies by simply linking - or delinking - projects. 

The information from linked sub-projects is displayed in additional sections on the 'Parent' project workspace - titled with the prefix Promoted:

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Documents

And lastly Documents! Add links to your existing document repositories - or upload documents directly to Fluid for a central location for all project related info.