Timesheet Performance page

Modified on Mon, 07 Mar 2022 at 07:37 PM

The Timesheet Performance page helps you slide and dice timesheet data and track the timesheet compliance percentage.


The page allows you:

  • to track the number of submitted and approved timesheets broken down by accountable executives or cost centres.
  • to see the total numbers of submitted and approved hours and how these hours are split between capex and opex hours.
  • to change the view to see timesheets actuals and the split between capex and opex actuals.
  • to monitor the variance between the costs centre's yearly capex target and the yearly capex hours / actuals.


The page is made of different views and the section below explain what the data represents on each view.


Few things important to note before explaining the data:

  • The manager and the cost centre of a given resource is as per the current resource record.  This means that if a resource has changed manager or cost centre, the timesheet performance will display the timesheet data for this resource under the new manager and/or cost centre.


  • The timesheets are displayed for the week/month/year they apply to and not the week/month/year the actuals for these timesheets were posted to. This is particularly important if you are comparing the timesheet performance data to the Financials Detailed export file.



TABLE OF CONTENTS

 


Weekly Tab

 

Accountable Executives View

 

Weekly timesheet compliance broken down by accountable executives.

 

  • The number of resources per executive represents all resources reporting to this executive who are active in that week.


  • The Submitted column shows the number of timesheets that have been submitted and what percentage this number represents against the total number of expected timesheets. The Submitted number includes timesheets whose status is Submitted, Amended or Approved.


  • The Approved column shows the number of timesheets that have been approved and what percentage this number represents against the total number of expected timesheets for the given week. 

 

You can use the week toggle to navigate to another week or click on the Accountable Executives label to switch to the Cost Centers view.



Cost Centers View

 

Weekly timesheet compliance broken down by cost centers.

 

  • The number of resources per cost centers represents all resources who are active in that week.


  • The Submitted column shows the number of timesheets that have been submitted and what percentage this number represents against the total number of expected timesheets. The Submitted number includes timesheets whose status is Submitted, Amended or Approved.


  • The Approved column shows the number of timesheets that have been approved and what percentage this number represents against the total number of expected timesheets for the given week. 

 

You can use the week toggle to navigate to another week or click on the Cost Centers label to switch to the Accountable Executives view.




Yearly Tab

 

Accountable Executives View

 

Yearly timesheet compliance broken down by accountable executives. The year goes from from the start of the financial year to the end of the previous week.

 

  • The number of resources per executive represents all resources reporting to this executive who have been active during the year.


  • The Submitted column shows the number of timesheets that have been submitted and what percentage this number represents against the total number of expected timesheets. The Submitted number includes timesheets whose status is Submitted, Amended or Approved.


  • The Approved column shows the number of timesheets that have been approved and what percentage this number represents against the total number of expected timesheets. 

 

You can click on the Accountable Executives label to switch to the Cost Centers view.

 

 

Cost Centers View

 

Yearly timesheet compliance broken down by accountable executives. The year goes from from the start of the financial year to the end of the previous week.

 

  • The number of resources per cost centers represents all resources who have been active during the year.


  • The Submitted column shows the number of timesheets that have been submitted and what percentage this number represents against the total number of expected timesheets. The Submitted number includes timesheets whose status is Submitted, Amended or Approved.


  • The Approved column shows the number of timesheets that have been approved and what percentage this number represents against the total number of expected timesheets. 

 

You can click on the Cost Centers label to switch to the Accountable Executives view.


 


Weekly Capex Tab

 

Accountable Executives View

 

Weekly capex timesheet compliance broken down by accountable executives.

 

  • The number of resources per executive represents all resources reporting to this executive who are active in that week.


  • The Hours column displays the total number of hours (in thousands) of all timesheets for that month. 
    • The number represents the number of hours submitted in the timesheets, not the number of capped hours. 
    • Hours booked against non-project line activities are not included in this view, even if they are chargeable.


  • The hours are then split between the Capex and Opex column to show how many are capitalisable and how many are not. The Submitted column in each category represents the total number of hours for timesheets whose status is Submitted and Amended. The Approved column represents to total numbers of hours that have been approved.


  • The Capex % column represents the percentage of capex hours for timesheets whose status are included when locking a month. This also includes Approved timesheets but can also include Submitted and Amended timesheets based on the configuration settings.

 

Click on the Show Actuals button to see the actuals amount instead of the number of hours. The actuals numbers are expressed in thousands. Use the week toggle to navigate to another week or click on the Accountable Executives label to switch to the Cost Centers view.

 

 

Cost Centers View

 

Weekly capex timesheet compliance broken down by cost centers.

 

  • The number of resources per cost centers represents all resources who are active in that week.


  • The Hours column displays the total number of hours (in thousands) of all timesheets for that month. 
    • The number represents the number of hours submitted in the timesheets, not the number of capped hours. 
    • Hours booked against non-project line activities are not included in this view, even if they are chargeable.


  • The hours are then split between the Capex and Opex column to show how many are capitalisable and how many are not. The Submitted column in each category represents the total number of hours for timesheets whose status is Submitted and Amended. The Approved column represents to total numbers of hours that have been approved.


  • The Capex % column represents the percentage of capex hours for timesheets whose status are included when locking a month. This also includes Approved timesheets but can also include Submitted and Amended timesheets based on the configuration settings.

 

Click on the Show Actuals button to see the actuals amount instead of the number of hours. The actuals numbers are expressed in thousands. Use the week toggle to navigate to another week or click on the Cost Centers label to switch to the Accountable Executives view.

 


Monthly Capex Tab

 

Accountable Executives View

 

Monthly capex timesheet compliance broken down by accountable executives.

 

  • The number of resources per executive represents all resources reporting to this executive who are active in that month.


  • The Hours column displays the total number of hours (in thousands) of all timesheets for that month. 
    • The number represents the number of hours submitted in the timesheets, not the number of capped hours. 
    • Hours booked against non-project line activities are not included in this view, even if they are chargeable.


  • The hours are then split between the Capex and Opex column to show how many are capitalisable and how many are not. The Submitted column in each category represents the total number of hours for timesheets whose status is Submitted and Amended. The Approved column represents to total numbers of hours that have been approved.


  • The Capex % column represents the percentage of capex hours for timesheets whose status are included when locking a month. This also includes Approved timesheets but can also include Submitted and Amended timesheets based on the configuration settings.

 

Click on the Show Actuals button to see the actuals amount instead of the number of hours. The actuals numbers are expressed in thousands. Use the month toggle to navigate to another month or click on the Accountable Executives label to switch to the Cost Centers view.

 

 

 

Cost Centers View

 

Monthly capex timesheet compliance broken down by cost centers.

 

  • The number of resources per cost centers represents all resources who are active in that month.


  • The Hours column displays the total number of hours (in thousands) of all timesheets for that month. 
    • The number represents the number of hours submitted in the timesheets, not the number of capped hours. 
    • Hours booked against non-project line activities are not included in this view, even if they are chargeable.


  • The hours are then split between the Capex and Opex column to show how many are capitalisable and how many are not. The Submitted column in each category represents the total number of hours for timesheets whose status is Submitted and Amended. The Approved column represents to total numbers of hours that have been approved.


  • The Capex % column represents the percentage of capex hours for timesheets whose status are included when locking a month. This also includes Approved timesheets but can also include Submitted and Amended timesheets based on the configuration settings.

 

Click on the Show Actuals button to see the actuals amount instead of the number of hours. The actuals numbers are expressed in thousands. Use the month toggle to navigate to another month or click on the Cost Centers label to switch to the Accountable Executives view.




Yearly Capex Tab

 

Accountable Executives View

 

Yearly capex timesheet compliance broken down by accountable executives. The year goes from from the start of the financial year to the end of the previous week.

 

  • The number of resources per executive represents all resources reporting to this executive who are active in that month.


  • The Hours column displays the total number of hours (in thousands) of all timesheets for that month. 
    • The number represents the number of hours submitted in the timesheets, not the number of capped hours. 
    • Hours booked against non-project line activities are not included in this view, even if they are chargeable.


  • The hours are then split between the Capex and Opex column to show how many are capitalisable and how many are not. The Submitted column in each category represents the total number of hours for timesheets whose status is Submitted and Amended. The Approved column represents to total numbers of hours that have been approved.


  • The Capex % column represents the percentage of capex hours for timesheets whose status are included when locking a month. This also includes Approved timesheets but can also include Submitted and Amended timesheets based on the configuration settings.

 

Click on the Show Actuals button to see the actuals amount instead of the number of hours. The actuals numbers are expressed in thousands. Click on the Accountable Executives label to switch to the Cost Centers view.

 

 

Cost Centers View

 

Yearly capex timesheet compliance broken down by cost centers. The year goes from from the start of the financial year to the end of the previous week.

 

  • The number of resources per cost centers represents all resources who are active in that month.


  • The Hours column displays the total number of hours (in thousands) of all timesheets for that month. 
    • The number represents the number of hours submitted in the timesheets, not the number of capped hours. 
    • Hours booked against non-project line activities are not included in this view, even if they are chargeable.


  • The hours are then split between the Capex and Opex column to show how many are capitalisable and how many are not. The Submitted column in each category represents the total number of hours for timesheets whose status is Submitted and Amended. The Approved column represents to total numbers of hours that have been approved.


  • The Capex % column represents the percentage of capex hours for timesheets whose status are included when locking a month. This also includes Approved timesheets but can also include Submitted and Amended timesheets based on the configuration settings.


  • If capex targets have been configured, you can see the capex target percentage per cost center and the variance against the Capex %. As the capex target is set against engagement types, use the Engagement Type dropdown to see the breakdown per engagement type.

 

Click on the Show Actuals button to see the actuals amount instead of the number of hours. The actuals numbers are expressed in thousands. Click on the Cost Centers label to switch to the Accountable Executives view.


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