Project Benefits

Modified on Thu, 19 Dec at 2:11 PM

Most projects promise a benefit to be realised. With Fluid you can easily track Qualitative (intangible) and Quantitative (tangible) benefits against your project.

To access benefits, navigate to the Benefits section of the Project Workspace.

You will need Benefits Access on your account in order to see the Benefits section of the Project Workspace

From here you can easily switch between a view of your Quantitative or Qualitative benefits:

Quantitative data is information about quantities, it can be counted, measured, and expressed using numbers.
Qualitative data is descriptive and conceptual, categorised based on traits and characteristics that can be observed but not measured.

To add or edit the benefits on a project select EDIT BENEFITS.

The Benefits page contains a detailed view of all Qualitative and Quantitative benefits being tracked for a project.

For each listed benefit you can quickly see:

What type of benefit it is;
Who owns accountability for the benefit being realised, and whether they've acknowledged their accountability;
The current RAG status for delivery of the benefit; and
Any status commentary.

To add a new benefit to the project click on ADD NEW.

Select whether you want to create a Qualitative or Quantitative benefit and select the benefit type (the benefit types available for selection are configured by your system administrator).

Complete the required fields and assign the benefit to an owner.

When a benefit is assigned to an owner, they will receive a 'handshake' request to their My Items dashboard asking them to acknowledge their accountability for the stated benefit.

Owners can also reject their accountability for a benefit that is easily identified on the Benefits page...

To edit the assignee, open the Benefit dialog, click on REMOVE, add a new owner and SAVE.

For Quantitative benefits, you are able to specify either non-resourcing or resourcing values.

Non Resourcing

Cost Center: The details of the cost center that the benefit belongs to.
Currency: The currency the benefits are set to be realised in.
Expense Type: The expense type the benefit can be attributed to.
Start Date: The date from when the benefit will start being realised.

Click into each input box to capture the values. As you enter each value an input box just below allows you to include any specific comments on the entry.

Entries with comments can be identified by the little Seppech Bubble

icon. Click into an input box to view or edit the comment.The number of years available for benefit entry is configured by your administrator.

Resourcing

Cost Center: The details of the cost center that the benefit belongs to.
Rate Card: The rate card to be applied to the resources to quantify the full value of the benefit. Rate cards are configured by your system administrator.
Start Date: The date from when the benefit will start being realised.

Click into each input box to capture the headcount saving as a decimal percentage of 1 full time resource.

Each benefit has its own RAG status for tracking the health and probability of a benefit being realised.

New RAG statuses can be added to a benefit at any time - just click on ADD A NEW STATUS

All Status Updates added over time are kept listed on the dialog box to provide a historical record of the health of the benefit through its lifecycle.