Configuring Project Impacts

Configuring impacts in Fluid involves three key sections: Impact Types, Impact, Probability & Risk Ratings, and Impact Sub Types. 

The Impact Types section allows you to select and customise the types of impacts relevant to your organisation. The Impact, Probability & Risk Ratings section enables a structured evaluation and prioritisation of project impacts, helping to inform decision-making and risk management strategies. Finally, the Impact Sub Types section provides flexibility to create, edit, and manage detailed subcategories for your project impacts, ensuring precise tracking and management.

Configuring Impact Types

First, let’s start by selecting which impact types apply to your organisation and rename the Impact, Probability, and Risk Rating fields to match your organisational taxonomy. Here’s how to configure these settings:

1. Access Administration Console:

   • Click on your Avatar to open the drop-down menu.

   • Select Administration Console.
     
     

2. Navigate to Project Settings:

   • In the Administration Console, go to the Project Settings section.

   • Select Project Labels and Field Names.
     
     

3. Customise Impact Types:

   • Scroll to the Impact Types section.

   • Rename the Impact, Probability, and Risk Rating labels to fit your organisational terminology (e.g., renaming Probability to Likelihood).

   • Use the checkboxes to select which predefined impact types are relevant to your organisation. Note that Risk and Issue types cannot be deselected.
     
     
     

4. Save Changes:

   • Ensure you hit Save when you are happy with the updates.
     
     

By following these steps, you can tailor the impact types and labels in Fluid to better align with your organisation’s needs.

Please refer to this article to learn more about setting up your project terminology. 

Configuring Impact, Probability & Risk Ratings

Using impact, probability, and risk ratings provides a structured approach for evaluating and prioritising project impacts. This setup enables project managers to make informed decisions and develop strategies to handle potential threats to project success.

Accessing the Setup Page

• Click on your Avatar to open the drop-down menu and select Administration Console.

• In the Administration Console, go to the Project Settings section and select  Impact, Probability & Risk Rating.
  
  

Setting up Impact, Probability & Risk Rating

On the setup page, you'll find three main sections: Impact, Probability, and Risk Rating.

Impact:

• Definition: Measures the effect of a risk event on project objectives or deliverables.

• Select applicable impact types: Choose which impact types will have the Impact field associated with them. If you leave this field empty, all impact types are considered. 

• Value Options: Assign values like "Minor," "Moderate," "Major," and "Severe". Add custom options and set a default value.
  
  

Probability:

• Definition: Evaluates the likelihood of a risk event occurring.

• Select applicable impact types: Choose which impact types will include the Probability field.

• Value Options: Assign values such as "Unlikely," "Possible," "Very Likely," and "Almost Certain". Add custom options and set a default value.
  
  

Risk Rating:

• Definition: Calculates the overall risk level based on Impact and Probability.

• Select applicable impact types: Select the impact types that will include the Risk Rating field.

• Value Options: Define how the rating should be interpreted, such as setting ranges where 0-3 is Low, 4-8 is Medium, etc.

• Function: Choose the method to calculate the risk rating:

  • Multiply: Impact X Probability

  • Average: The average of Impact and Probability values.

  • Sum: The sum of Impact and Probability values.
    
    

Note: If you've renamed the Impact, Probability & Risk Rating terminology in the Project Setup configuration page, the new terms will be displayed on this page.

Please refer to this article to learn more about setting up your impact/probability & risk rating.

Configuring Impact Sub Types

To configure impact sub types in Fluid, follow these steps:

Access Administration Console:

• Click on your Avatar in the top-right corner an select Administration Console from the avatar menu.

• In the Administration Console, go to Metadata Management.
  
  

Managing Impact Sub Types:

To create a New Impact Sub Type:

• Click the '+ Add New' button.

• Input all relevant details for the new sub type.

• Click 'Save' to confirm and add the new sub type.
  
  

  
  

To edit existing Impact Sub Type:

• Locate the sub type name in the list.

• Click the pencil icon next to the sub type name.

• Make necessary changes and click 'Save' to confirm.
  
  

To delete an Impact Sub Type:

• Find the sub type name in your list.

• Click the 'x' icon next to the sub type you want to delete.

• Follow the prompts to confirm deletion.